Word Table Tricks

I have probably learned this before (or maybe not), but I learned how to repeat table headings on multiple pages in a Word document:

From the help text:

Repeat a table heading on subsequent pages

When you work with a very long table, it must be divided where a page break occurs. You can make adjustments to the table to make sure than the information appears as you want it to when the table spans multiple pages.

Repeated table headings are visible only in print layout view or when you print the document.

  1. Select the heading row or rows. The selection must include the first row of the table.
  2. On the Table menu, click Heading Rows Repeat.

Note Microsoft Word automatically repeats table headings on new pages that result from automatic page breaks. Word does not repeat a heading if you insert a manual page break within a table.

BUT here’s the catch!  It only works right if you ALSO do this:

Control where a table is divided

When you work with a very long table, it must be divided where a page break occurs. By default, if a page break occurs within a large row, Microsoft Word allows a page break to divide the row between the two pages.

You can make adjustments to the table to make sure that the information appears as you want it to when the table spans multiple pages.

 

  1. Click the table. [note from Jane this means the little icon in the corner of the table]
  2. On the Table menu, click Table Properties, and then click the Row tab.
  3. Clear the Allow row to break across pages check box.

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